Dropbox Video Sharing


CUNY provides Dropbox and Dropbox Paper to all active CUNY students, faculty, and administrative staff. You can store and access files from different devices (such as computers and mobile), share files, and collaborate on content. In this tutorial, you will learn to access Dropbox, create folders, upload, and share videos with your students while not allowing students to download the video.

File sharing with Dropbox is quick and simple. By just sharing a link, you can send anything – from photos and videos to zipped folders and large CAD files – with anyone, even if they don’t have a Dropbox account. Share links and files from anywhere, using your phone, tablet or computer. And unlike email attachments, you don’t have to worry about file size limits—share files as large as your cloud storage. If you have the desktop app installed, please remember that the Dropbox folder on your desktop is just like any other folder on your computer. Having said that, when creating a new post, you can attach a file to upload just like you would with any other file on your device. You can also share the video by sharing a link to it.

To stream your video but disallow downloading, the video format should be in mp4. When sharing a video with your students, create a link for viewing and post the link in your Blackboard (Bb) course.

What is dropboxDropbox video files

The advantages:

  • Unlimited storage for your videos
  • You can add timed annotations to your videos

Logging into Dropbox

  1. Sign in at dropbox.cuny.edu using your CUNYFirst credentials.
  2. Click 'Continue'
    You now have access to your CUNY Dropbox account.

Creating Folders


If you have multiple videos, we recommend organizing them in folders. Here's how to create folders in Dropbox:

  1. In your CUNY Dropbox, click on 'All Files' located on the left-hand side
  2. On the right, click 'New Folder'
  3. Add a title and press 'Create'

Great, the new folder is created. If you wish to create another folder, click 'All Files' on the left side and follow Steps 1 to 3 again.

Uploading videos to Dropbox

  1. In your CUNY Dropbox, click on 'All Files' located on the left-hand side
  2. If you are uploading videos without folders, follow Step 3. Otherwise, in your 'My Files' section, click on the folder where the videos will be
  3. Click 'Upload files', select the video file, and click the Open button. You will see a small progress bar on the bottom the page

The video has been uploaded.

Uploading video folder to Dropbox

If you have a Video folder in your computer and wish to upload them to Dropbox, please follow these instructions:

  1. In your CUNY Dropbox, click on 'Files' located on the left-hand side
  2. Click 'Upload folder', select the video file folder, and click the 'Open' button.
    A small progress bar will appear on the bottom of the page. Please note, it takes longer if the video files are large.

The video folder has been uploaded to Dropbox.



Sharing video, disabling downloading, creating a password and adding a link to Blackboard

When sharing a video from Dropbox, students do not need to sign-in to view the video. Anyone who has the link can see the video. Optionally, you can create a password and provide it to anyone who needs access to the video. You can also add the link in your Blackboard course by adding a Web Link or by inserting it to the content editor such blog, journal, discussion board, and assignments.

Creating a Share video link

  1. In your CUNY Dropbox, click on 'Files' located on the left-hand side and find the video you wish to share.
  2. Move your cursor to the video and click the 'Share' button.
  3. A pop-up box appears. Do not add students or groups next to “To”. If you add them with their email or CUNYFirst credentials, they need to log in to Dropbox to view and in that case, they will be able to download the video. Instead, click the “Create link” button at the bottom right and a link will be created
  4. Then press 'Link settings'
  5. For “Who has access,” choose “Anyone with link” or “People with password” and fill in a password. If you require a password, make sure to provide the password to anyone who would view your video.
  6. Turn “Disable downloads” ON to prevent people from downloading the video. Click 'Save.'
  7. Press 'Copy link.'

The link is copied and ready to be pasted in an email or Blackboard via Web Link or content editor.

Adding annotations using comments

Students will view your video in streaming and cannot download the video. In this case, they cannot comment on the video. Commenting only works when sharing the videos with group members or via their CUNYFirst credentials. However, in these cases, viewers can also download videos.

On the other hand, you can comment on your video at different time points like doing annotations. Your students will view them by clicking on the Comment icon.


Creating a Web link in your Blackboard course

  1. Go to the Blackboard course where you want the video to be displayed. We recommend using the content area.
  2. Move the cursor to 'Build Content', then 'Web Link'
  3. Add a name, paste the URL link in the URL box, provide a description if needed and click 'Submit'

The weblink is added to the bottom of the page.

Pasting video shared link to Blackboard content editor

Can You Use Dropbox For Videos

This option enables you to share your video with students in a discussion forum, blog, assignment, or anywhere in Bb where there is a content editor.

  1. Go to the Blackboard course where you want the video to be displayed using the content editor also known as text box.
  2. In your context editor, provide a Title.
  3. In the text box, write and highlight the name and click on the Link icon
  4. A pop-up box will appear. Paste the URL link in the URL box. Click the drop-down box for Target, choose 'Open in a new window.' In the Title text box, fill in appropriate Title for your video. This is required for accessibility. Last, click 'Insert.'
  5. Add instructions if necessary. Click 'Submit' to save and post the link. Your video link has been added

Dropbox Free

Yay, you successful added the shared video link from Dropbox to Blackboard!